Reflections on renting an office from Regus

Regus rent serviced office buildings. If you want the short version of this blog it is this: I had a really bad experience and it took far too long for them to resolve it, so I would never use them again. I therefore recommend that you think very hard before you sign up with them, and ensure anyone you know who ever considers renting an office in a serviced office building does likewise.

However, they have now resolved my complaint, thanks to their head of customer service, Suzanne Jackson. So if you aren’t getting anywhere with anyone else, I’d drop her a note instead. Unfortunately it was a condition of the resolution we agreed that I would remove the majority of this blog and my other negative social media comments about them. But I’ve left the gist of the story below.

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At the time of viewing, the room offered to us was being used as a sales area and opened onto the reception with glass doors (transparent, with no lock, and a foot wide gap from floor to ceiling where a glass panel was missing). It was also full of Regus sales materials (they filled the only storage cupboard in the room, and were also in several boxes on the floor and piles on the desks). I explained we needed a room immediately in which to base some of my staff, that was suitable for conducting psychological therapy and specialist parenting assessments for the family courts (ie highly confidential work). I was told that the room would be perfect for this use. We even discussed how my administrator could move out to use the work pods during therapy sessions, so there is no doubt the sales person knew the nature of the work we undertake.

I was told that the room would be properly boxed in and secured and emptied within a fortnight, and then I’d get the first month rent free to settle in, if I signed for a year. All wifi use was included, even during the free period until the office was complete and the “moving in month”. The salesman told us to store our furniture, computers and files in a cupboard in the building from that day, as the office would be available imminently.

Unfortunately it was not. It was left open with no visual or auditory barrier to the reception and no lock. And they started to bill us for rent, and wifi, and late fees even though the work was not done and we were promised free wifi, and had never had prior invoices to make the later ones “late”. So I complained repeatedly. Still, none of the required work was done for the whole of May and the whole of June and most of July.

In total Regus took 11 weeks and 17 complaints from me to put a lock on the door and seal up the gap, but over the whole 16 weeks before we gave up on it and rented rooms elsewhere the office was never made confidential (even by something as simple as opaque sticky-back-plastic on the glass) so my business was unable to deliver an essential component of our work and we had to move out before they completed the promised repairs. They threatened to lock in my notes and materials, and sent threatening letters and emails about unpaid bills, despite the fact that no money was ever due and they had failed to live up to the contract we agreed of the work to be completed before any rent was due.

Over time the lack of access to a suitable office became a critical issue for the company, and as this coincided with me moving to a different area of the UK I was forced to conclude it was no longer viable for my business to continue to work in Milton Keynes and I had to restructure the company. Thankfully I have a trusted colleague to pass therapy cases onto, so no clients will be left without a service, but for the business it has been nothing short of catastrophic.

Regus made it very difficult to leave, and tried to say that we not only owed rent but were bound in contract for 12 months. Invoices were never amended. Complaints were not responded to, or maintained the same unreasonable position. However, after I wrote this blog, became noisy on social media and contacted the head of customer services, things were finally resolved to my satisfaction at the end of September. They accept that the room was not ready for use quickly enough, and have confirmed in writing that I am no longer in contract with them and no rent is outstanding.

There is more to the story (and a whole other story about the first time I rented a room there and was subject to a sophisticated robbery and fraud scam) and I am far from alone in having negative experiences (check their twitter feed and google for reviews). However, although I might be stubborn I try not to hold grudges and at least it has a happy ending now. Hopefully I will never have to deal with them again.

Update: They continued to try to chase “unpaid rent” for several months after we left, despite me referring them back to their own decision that nothing was due. They even referred the matter to a debt collection agency. However, Suzanne Jackson did eventually resolve this, and as of Feb 2017, I think this whole episode has been closed.

4 thoughts on “Reflections on renting an office from Regus

  1. Alexander Drake says:

    That sounds like an unrelentingly awful situation. It’s sad too. When people behave so dishonestly it affects our trust for others. I have always been deeply suspicious of any salesperson, perhaps unreasonably so. Or perhaps not – you’re story certainly does not engender much trust for them. I really hope (but sadly doubt) they see the folly of pursuing you further and issue you an apology.

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  2. SaraWilliams says:

    Such a shame for your employees who have lost their jobs that due-diligence wasn’t appropriately effective. You live & learn by the mistakes you make as the employer but you should certainly continue to hold out paying them any money. Let them take it to small claims court & they will lose on breach of contract.

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    • Thankfully the employees have all had happy landings – one was offered an NHS job at the time this all happened, and one decided to do something more hands on that they had been thinking about for some time. The plan is that the therapist will pass with the clients to my colleague. But it has still been incredibly stressful for all concerned.

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